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Office Assistant II

All applicants must be authorized to work in the United States without sponsorship.

Posting Details

Position Information

Job Title Office Assistant II
Nature of Work

Provide support in the Human Resources department. Must be able to handle confidential information and demonstrate proficient computer skills using various software programs. Professional customer service and organizational skills are necessary requirements

Examples of Work Performed

Essential Duties:
• Application processing and job posting for all Faculty, Professional Staff, and Support Staff vacancies
• Manage position information for Faculty, Professional Staff, and Support Staff (includes maintaining and updating job descriptions)
• Provide Search Committee support
• Coordinate travel and lodging arrangements for applicants
• Process conviction notices, background checks and E-verifications
• Set up personnel, evaluation, and hiring files for all new employees assuring appropriate documentation has been completed
• Answer applicable Human Resources telephone lines and email accounts, responding to inquiries using professionalism and good customer service skills
• Assist with processing of 6 month and annual performance evaluations
• Generate Accounts Payable requisitions for HR Department
• Prepare award notifications and maintain log for Faculty, Professional, and Support Staff Development Grants
• Assist students and employees with questions and completion of forms
• Assist with maintenance of the Human Resources website and employee database
• Maintain and balance monthly budget statements

Secondary Duties:
• Assist with organization of campus trainings
• Maintain office inventory
• Process and maintain logs for employee tuition waivers
• Update forms and paperwork as directed
• Photocopying, filing, correspondence, and distribution
• Other duties as assigned by supervisor

Required Qualifications

High School Degree or equivalent
Previous clerical work experience
Professional customer service and organizational skills
Highly proficient in Excel, Word, etc.
Ability to use standard office equipment
Ability to communicate effectively in verbal and written formats
Ability to handle time sensitive and highly confidential material
Attention to detail

Preferred Qualifications

Previous work experience in the Human Resources area
Experience with PeopleAdmin software

Physical Demands

The physical requirements for this position may include, but are not necessarily limited to, the ability to use a computer, calculator, telephone, keyboard, and/or various types of office equipment.  Must be able to effectively communicate in verbal and written formats and satisfactorily perform the functions of this position.

Salary Information 22,548
FTE

1

FLSA Non-Exempt
Union Status NSCS
Number of Vacancies 1

Posting Detail Information

Posting Number PS139P
Desired Start Date 10/16/2017
Open Date 10/04/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicants
General Information
EEO Statement

The Nebraska State Colleges are equal opportunity institutions and do not discriminate against any student, employee, or applicant on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, religion, or age in employment and education opportunities. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement This position is subject to Veterans Preference.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. What is your Philosophy for serving students?

    (Open Ended Question)

  3. How many years of experience do you have working in an office environment?
    • 1-2
    • 3-5
    • 6-8
    • More than 10
  4. Have you received a high school diploma or a GED?
    • Yes
    • No
  5. How would you rate your Excel skills
    • None
    • Light User
    • Experienced User
    • Advanced User
  6. If you were to take this position, how would you define the word customer and how would you provide good customer service?

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcript 1
  2. Letter of Recommendation