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Office Assistant II

All applicants must be authorized to work in the United States without sponsorship.

Please see Special Instructions for more details.

Chadron State College is seeking an Office Assistant II to work in the Business Administration department. Application materials that are required are a completed application, cover letter and resume. Please login to apply.

Posting Details

Position Information

Job Title Office Assistant II
Nature of Work

This position supports the Dean of BEAMSS, Academic Deans, Associate Vice President of Teaching and Learning Technologies and the Office of the Vice President for Academic Affairs in a team-based approach.

Examples of Work Performed

Essential Duties: (OA II’s work as a team for Academic Affairs)
1. Assist supervisor and chairs with regular communications and document maintenance
2. Development and organize reports as directed by the supervisor such as faculty load reports, schedules, etc.
3. Enter and proofread data for program accountability and improvement
4. Develop and proofread reports
5. Budget:
a. Reconciliation of all school budgets including the dean’s VISA card
b. Preparation of forms i.e. Accounts Payable, Purchase Orders, Expense Reimbursements, Food Expenses, etc.
6. Scheduling:
a. All BEAMSS course matrix (collection and entry of data into PeopleSoft)
b. 4-year course rotation for all departments in the school
c. Preparation of advising template for all departments in School
d. Maintain dean’s calendar
7. Advisor Assignments for Campus
a. Make changes on PeopleSoft for entire campus
8. Minutes:
a. BEAMSS meetings
b. Other meetings assigned by Dean of BEAMSS
9. Grades:
a. Reporting of “not graded” courses before grading deadline
b. Entry of grades for BEAMSS (midterm, semester, Incompletes, In Progress, etc.
10. WebTMA:
a. Enter maintenance and building issues into the WebTMA system
11. Oversee special projects and functional aspects as established by the supervisor or the Vice President for Academic Affairs
12. Act as content manager for assigned websites.
Secondary Duties:
1. Cross-train with other campus OA II’s in cases of demanding work load and/or absence from work
2. Student workers:
a. Manage data i.e. time sheets approved by Dean of BEAMSS and submit to Human Resources Office weekly
3. Monthly leave reports:
a. Collect all BEAMSS leave reports and send to Human Resources Office
4. Secure office supplies for the dean’s office

5. Inventory:
a. Inventory dean’s and office assistant area in spring
6. Daily responsibilities:
a. Answering phones
b. Email inquiries
c. Directing visitors
d. Assisting students
7. Other duties as assigned

Required Qualifications

High School diploma or equivalent
Any combination of education, training, and work experience that enables the individual to perform the duties and responsibilities for this position

Preferred Qualifications

Associate’s degree in Business Administration or related field
Two years clerical experience
Familiarity with NeSIS and Sakai

Physical Demands

The physical requirements for this position may include, but are not necessarily limited to, the ability to use a computer, calculator, telephone, keyboard, and/or various types of office equipment.  Must be able to effectively communicate in verbal and written formats and satisfactorily perform the functions of this position.

Salary Information $22,548


FLSA Non-Exempt
Union Status NAPE
Number of Vacancies 1

Posting Detail Information

Posting Number PS149P
Desired Start Date 11/09/2017
Open Date 10/26/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicants

Chadron State College is seeking an Office Assistant II to work in the Business Administration department. Application materials that are required are a completed application, cover letter and resume. Please login to apply.

General Information
EEO Statement

The Nebraska State Colleges are equal opportunity institutions and do not discriminate against any student, employee, or applicant on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, religion, or age in employment and education opportunities. Each College has designated an individual to coordinate the Colleges’ non-discrimination efforts to comply with regulations implementing Title II of the Americans with Disabilities Act, Titles VI and VII of the Civil Rights Act, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act. Inquiries regarding non-discrimination policies and practices may be directed to the Compliance Coordinators assigned at each College and identified on each College website.

Veteran Statement This position is subject to Veterans Preference.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is your Philosophy for serving students?

    (Open Ended Question)

  2. * How many years of experience do you have working in an office environment?
    • 1-2
    • 3-5
    • 6-8
    • More than 10
  3. * Have you received a high school diploma or a GED?
    • Yes
    • No
  4. * How would you rate your Excel skills
    • None
    • Light User
    • Experienced User
    • Advanced User
  5. * If you were to take this position, how would you define the word customer and how would you provide good customer service?

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcript 1
  2. Letter of Recommendation